Tag Archives: Dissertation

Zoho Project Management

One of the online collaborative tools I’ve been learning lately is project management software. We are playing with Zoho Project Management (selected due to it’s integration with GoogleDocs). I’d heard of project management software before but didn’t really have a need for it.

Course Production

Photo by striatic

We (Andrews University) inherited 120 courses through the merger with Griggs University. These courses are in need of upgrading. After spending several months getting a handle on the state of the courses, how they were used, and stats about them, I knew that we needed some method to manage the work of the upgrades. In addition, we have several staff working on the project. I wanted a way that everyone involved could see the work to be done and could even pick next projects on their own. Self management is possible if everyone is trained and can see the pile of work!

We have several different categories of people working on the courses:

  • Student workers
  • Staff
  • Instructional designers
  • Course authors (subject matter specialist)
  • Two of us are supervising the student workers

All of these people have logins to the Zoho site except for the course authors. But we did make a dummy account called “AUTHOR” so we could mark and track various tasks that the course author is doing.

Zoho Projects Features

We are using only a few of the features of the site:

  • Tasks. We have a Task List for each course. We may assign work to the students, or they can also assign themselves to a job. They know to pick a job that they are trained on. Within Tasks, each job has a completion graph. Everyone is putting the percent finished at the end of each day so we can monitor progress and who will need another job soon.
  • Milestones. At the moment we have four milestones. We are using them as big categories for the sets of courses we are working on. We have a deadline for each milestone.
  • Wiki. We have a couple pages with instructions, and have collected a few supporting links.
  • Documents. We haven’t put up too many documents – a few syllabi in progress. Most of our documents are on our shared drive for courses instead.
  • Dashboard. The dashboard is fun to see our progress.

Other Uses

Now that we have a system going with Zoho Projects for our course development, I’m starting to think about other ways we could use this.

  • Online Course Approvals. We have an Online Course Approval process that is required by our accrediting agency (NCA HLC). We have built a process that divides the work among the committee members. I’m thinking that Zoho Projects might be helpful for tracking the work.
  • Dissertations. One of my assignments is to figure out a way to track dissertation progress and provide online tools that support it. We have a few doctoral level degrees in the School of Education that are online – and an online tool to support the dissertation/thesis process could be very helpful. I haven’t seen anything online designed specifically for this, so it seems maybe project management software would help. We could have document versions, task and calendar tracking, as well as discussion areas. I have questions around this still, but am thinking about it.

We currently have one Zoho Projects site, which is free. If we expand, we’ll probably look into getting into some type of campus wide plan. But so far we’re not ready to think about that!

What about you? Do you have any large scale projects that need managing? How do you track them? What tips do you have?


Research Tips: What Worked for Me

In preparing to defend my dissertation in July, I collected several notes in case others asked me what went well, or what advice I might have for others. I thought I’d share them here in case they are useful to others.

  1. Read a dissertation in your intended field as soon as you can. A month before I started the Leadership PhD I found one of the key dissertations that I quoted throughout my study. It was very helpful to see how the dissertation was put together, to get a map for what was ahead.
  2. Create a research journal. My research journal at first contained my search methods for finding articles and dissertations on my topics. During my statistics classes I recorded questions and thoughts about my own research ideas. During the writing stage, I recorded notes, questions, learning from talking with my committee members, and lists of things to fix in my dissertation. It ended up about 30 pages long, full of notes & ideas.
  3. Email Summaries. Another useful practice was my email summaries. Soon after I talked to a committee member, usually within an hour, I wrote a list of things I learned and things to change. This helped me rephrase my learning, “catch it out of the air” and nail it down to words that I could re-read later. Some of the statistical procedures and knowledge I would have immediately forgotten if I hadn’t written it down. My committee members also found this habit very helpful as they also had a record of my understanding of what was said. They corrected me as needed.
  4. Adapt to your advisor. I thought at first that I wanted to work via email because I want to be able to read things over & over. Yet one committee member wanted to work via phone. I found that adapting to this method was wise because of the give & take that occurred in real time.
  5. Ask questions. If you don’t understand something, don’t just say “uh, huh.” Ask! Clarify. Check for understanding. It’s your own learning! Take control of it!
  6. Take the initiative. After getting feedback on one set of multiple regression analysis, I did all the rest of them. I didn’t wait to be told to do the next analysis. Playing with my data helped me know it better, even when I had to redo analyzes.
  7. Know your data well enough to find errors. Several times I found odd results that didn’t look right. Upon further examination they weren’t right! Understanding your data and the analysis makes it much easier to reflect on the results and implications.
  8. Psych yourself up to spend time on formatting. The formatting will take longer than you expect and can get annoying. Just psych yourself up to know it’s going to be a pain and slog through it! It’s part of the process and makes for a clean nice looking document when you’re done.

What tips do you have for doctoral students writing a dissertation? Feel free to comment and share!

Collecting References from an Important Lit Review

This video is part of a series of informal tutorials related to literature reviews, proposal and dissertation formatting, etc. for the Leadership Program at Andrews University.

This tutorial covers how to use Periodicals A to Z and Article Linker to track down references from an important literature review.

Again, please comment if you have additional tips or suggestions, or even questions.