This letter is important to begin communication with partners. Timely and succinct communication is imperative. Always include the time zone. I try to always copy the technical contact on any communications to teachers, so that they are in the communication loop.
- Project title, date & time (including ZONE)
- Test call date & time (including ZONE) & connection details
- Preparation information
- Action Items: what to do next (including any benchmark dates)
Other optional components:
- Information about recording and video releases (if applicable… I’ve been trying to record more to get examples to put online)
- Contact information for partner teacher (for exchanges)
- Suggested agenda (if not already determined/facilitated)
Test Call Reminder
Sometimes I combine the test call and preparation reminders.
- Project name
- Test call date & time
- Connection info: IP, dial direction, trouble # to call
Not all projects get a preparation reminder. MysteryQuests do for sure. Lots of reminders about presentation preparation and teachers really appreciate that!
- MysteryQuest projects: don’t forget to send in your city-state / city-country / history-mystery
- MysteryQuest projects: Tips on making clues, presenting clearly, making sure all the clues are included, a reminder to make a visual for revealing the answer
- Timeline for when different parts of the project need to be completed.
- Thank you for participating
- Stats on the success/participation
- Link to evaluation form
- Link to a blog post about the project.
- What else?
Challenge: When you get those confirmation emails from content providers or collaborators, keep a folder with really good examples to model yours after.