Still continuing the discussion on project work flow. Let’s think now about confirmation letters. What should be in the project emails? I send at least three: a confirmation, a preparation reminder, and a test call reminder. I want to start adding the post email letter that includes the evaluation link.
To make this list, I looked at my MysteryQuest confirmation templates, my individual teacher project confirmation letter format, Down in the Deep confirmations, and Read Around the Planet emails.
As I work through this list, I think it’s time to tighten up my confirmations so they aren’t so long & wordy — that’s Roxanne‘s influence and wisdom!
- Project title, date & time
- Test call date & time & connection details
- Preparation information
- Action Items: what to do next
Other optional components:
- Information about recording and video releases (if applicable… I’ve been trying to record more to get examples to put online)
- Contact information for partner teacher (for exchanges)
- Suggested agenda (if not already determined/facilitated)
Test Call Reminder
Sometimes I combine the test call and preparation reminders.
- Project name
- Test call date & time
- Connection info: IP, dial direction, trouble # to call
Not all projects get a preparation reminder. MysteryQuests do for sure. Lots of reminders about presentation preparation and teachers really appreciate that!
- MysteryQuest projects: don’t forget to send in your city-state / city-country / history-mystery
- MysteryQuest projects: Tips on making clues, presenting clearly, making sure all the clues are included, a reminder to make a visual for revealing the answer
- What else?
- Thank you for participating
- Stats on the success/participation
- Link to evaluation form
- What else?
By the way, if you’re reading this project work flow discussion and you don’t run any projects for your school(s), are you getting inspired?! I hope so! Remember Linda’s 3 questions for your teachers!
Your Turn: What do you think? Anything missing? What info do teachers need? What is too much? Where is the best balance? Content providers reading this – what do you think makes a good confirmation email? Do you do reminders? What do you include?